GSWP 40 SwimSA Preliminary Notice Of AGM

20 May 2008

To: Presidents of Affiliates
SSA Executive Committee
Chairpersons of all Technical Committees
Convenors of Selection Committees
Convenors of:
Disability Committee
Masters Committee
Schools Committee
Tertiary Committee
Transformation Committee
SASOA

RE: PRELIMINARY NOTICE OF MEETING
Preliminary notice is hereby given of the Annual General Meeting of Swimming South Africa
to be held in Johannesburg at a venue to be announced on Saturday 26th July 2008.
Members are reminded that the Constitution was amended at the Special General Meeting
held in October 2007, subject to the following two clauses:
(i) the boundaries to be recommended by the Boundaries Committee, and
(ii) the ratification to the changes in the composition of the Technical
Committees.

Notices of Motion
Any notices of Motion must be in the hands of the Hon. Secretary, c/o SSA Office, by not
later than noon, 04Th June 2008.

Executive Committee
Members are further reminded that this Annual Meeting concludes the four-year term of
office of your Executive Committee. Nominations are called for the posts of
President
Deputy - President
Hon. Secretary
Hon. Treasurer, and
Three (3) additional Committee Members

All nominations, with acceptance, of potential new candidates, with CVs, need to be in the
hands of the Hon. Secretary, c/o SSA Office, by not later than noon Friday 4th July 2008.
President: J. Naidoo Deputy President: G. Sam Hon. Secretary: R. Andrews Hon. Treasurer: S. van der Walt,
Members: W. Albertyn, A. Fritz, S. Silent. Chief Executive Officer: S. Adriaanse

Discipline Technical/Swim Instructors Committees
The members of the re - formed Discipline Technical Committees covering Diving, Open
Water Swimming, Swimming, Synchronised Swimming and Water Polo, and the Swim
Instructors Committees, are also due for elections.
Each Committee shall comprise of five members, each member being capitated by their
Affiliate.
The Executive Committee will appoint the Chairperson of each Committee, who will hold
office for four years.
The balance of the Committees will hold office for a period of two years. To ensure continuity
within the Committees, in this first year of the new Committee, two members will sit for two
years and the other two members will sit for one year. Thereafter elections will take place
annually for two members.
Each Committee will comprise of two elected members and two nominated members. The
names of these members, with their CVs and acceptance, must be in the hands of the Hon.
Secretary, c/o SSA Office, by not later than noon on Friday 4th July 2008. Affiliates must
indicate clearly the members who are seeking election and those members who are seeking
nomination to the respective Committees. In making their nominations for candidates,
Affiliates are directed to indicate their candidate’s expertise.
The Executive Committee will finalise the nominated members at an Executive Meeting prior
to the Annual Meeting, and the successful nominated members will be announced as the
election results of each Technical Committee is announced. Affiliates who feel strongly of the
potential of their nominations, may nominate the same person for election and nomination.
Selection Committees
A Selection Committee in respect of each discipline, and in the case of Water Polo, one for
Men and one for Women, shall be elected at the Annual Meeting.
The Convenor and the two elected members will hold office for two years. An elected
member may not hold office in other committees.
The names of these members, with their CVs and acceptance, must be in the hands of the
Hon. Secretary, c/o SSA Office, by not later than noon on Friday 4th July 2008.
In conclusion, members are reminded that the major recommendation from the Executive
Committee has been to enforce closer ties with Affiliates. Affiliates, in turn, must ensure
closer ties, with accountability, for all their disciplines.
PP
R.Andrews
Hon. Secretary


SWIMMING SOUTH AFRICA
NOMINATION FOR THE SSA EXECUTIVE 2008
NOMINEES NAME………………………………………………………………..
POSITION NOMINATED………………………………………
(e.g. President, Vice President, Honorary Secretary, Honorary Treasurer,
Executive Member.)
PROVINCE…………………………………………………………………….
PROVINCIAL PRESIDENT/SECRETARY……………………………………………
SIGNATURE……………………………………………….DATE………………………
NOMINATIONS CLOSE AT 12.00 (NOON) ON FRIDAY 04 July 2008.
AGREEMENT TO BE NOMINATED AS A MEMBER OF THE SSA EXECUTIVE
2008
I HEREBY AGREE TO MY NOMINATION FOR THE FOLLOWING POSITION
POSITION NOMINATED…………………………………………………………….
NAME OF NOMINEE………………………………………………………………….
SIGNATURE OF NOMINEE…………………………………………………………..
DATE……………………………….
NOMINATED BY……………………………………………AFFILIATE/PROVINCE


SWIMMING SOUTH AFRICA
NOMINATION FOR CONVENOR OF A NATIONAL TECHNICAL COMMITTEE
2008
NOMINEES NAME………………………………………………………………..
TECHNICAL COMMITTEE NOMINATED………………………………………
(e.g. swimming, synchro, diving, water polo, open water swimming)
PROVINCE…………………………………………………………………….
PROVINCIAL PRESIDENT/SECRETARY……………………………………………
SIGNATURE……………………………………………….DATE………………………
NOMINATIONS CLOSE ON FRIDAY 04 July 2008.
AGREEMENT TO BE NOMINATED AS CONVENOR OF A NATIONAL
TECHNICAL COMMITTEE.
I HEREBY AGREE TO MY NOMINATION FOR THE FOLLOWING POSITION
POSITION NOMINATED…………………………………………………………….
NAME OF NOMINEE………………………………………………………………….
SIGNATURE OF NOMINEE…………………………………………………………..
DATE……………………………….
NOMINATED BY……………………………………………AFFILIATE/PROVINCE


SWIMMING SOUTH AFRICA
NOMINATION FOR NATIONAL TECHNICAL COMMITTEE MEMBER 2008
NOMINEES NAME………………………………………………………………..
TECHNICAL COMMITTEE NOMINATED………………………………………
(e.g. swimming, synchro, diving, water polo, open water swimming)
PROVINCE…………………………………………………………………….
PROVINCIAL PRESIDENT/SECRETARY……………………………………………
SIGNATURE……………………………………………….DATE………………………
NOMINATIONS CLOSE ON FRIDAY 04 July 2008..
AGREEMENT TO BE NOMINATED AS A MEMBER OF A NATIONAL
TECHNICAL COMMITTEE.
I HEREBY AGREE TO MY NOMINATION FOR THE FOLLOWING POSITION
POSITION NOMINATED…………………………………………………………….
NAME OF NOMINEE………………………………………………………………….
SIGNATURE OF NOMINEE…………………………………………………………..
DATE……………………………….
NOMINATED BY……………………………………………AFFILIATE/PROVINCE
SWIMMING SOUTH AFRICA


NOMINATION FOR SELECTION COMMITTEE CONVENOR 2008
NOMINEES NAME………………………………………………………………..
SELECTION COMMITTEE NOMINATED………………………………………
(e.g. swimming, synchro, diving, water polo (mens), water popo (ladies), open
water swimming)
PROVINCE…………………………………………………………………….
PROVINCIAL PRESIDENT/SECRETARY……………………………………………
SIGNATURE……………………………………………….DATE………………………
NOMINATIONS CLOSE ON FRIDAY 04 July 2008.
AGREEMENT TO BE NOMINATED AS A CONVENOR OF A SELECTION
COMMITTEE
I HEREBY AGREE TO MY NOMINATION FOR THE FOLLOWING POSITION
POSITION NOMINATED…………………………………………………………….
NAME OF NOMINEE………………………………………………………………….
SIGNATURE OF NOMINEE…………………………………………………………..
DATE……………………………….
NOMINATED BY……………………………………………AFFILIATE/PROVINCE
SWIMMING SOUTH AFRICA


NOMINATION FOR SELECTION COMMITTEES 2008
NOMINEES NAME………………………………………………………………..
SELECTION COMMITTEE NOMINATED………………………………………
(e.g. swimming, synchro, diving, water polo (mens), water polo (ladies), open
water swimming)
PROVINCE…………………………………………………………………….
PROVINCIAL PRESIDENT/SECRETARY……………………………………………
SIGNATURE……………………………………………….DATE………………………
Provinces may choose how many people they wish to nominate to a selection committee. Only
one person will be elected for each of the selection committees unless the person with the
highest votes cast or the person with the second highest votes cast is a member of the previously
disadvantaged community, in which case both will be elected.
NOMINATIONS CLOSE ON FRIDAY FRIDAY 04 July 2008.
AGREEMENT TO BE NOMINATED AS A MEMBER OF AN SSA SELECTION
COMMITTEE.
I HEREBY AGREE TO MY NOMINATION FOR THE FOLLOWING POSITION
POSITION NOMINATED…………………………………………………………….
NAME OF NOMINEE………………………………………………………………….
SIGNATURE OF NOMINEE…………………………………………………………..
DATE……………………………….
NOMINATED BY……………………………………………AFFILIATE/PROVINCE

T +27 11 404 2480
F +27 11 402 2486
P.O. Box 17009, Doornfontein, Johannesburg, 2O28, RSA
124 Van Beek Street, North Wing, Ground Floor Johannesburg Stadium, New Doornfontein
www.swimsa.co.za